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Video tutorial coming soon

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Overview

There are three ways to record a medication event in mymeddiCAL, depending on the situation:
  1. Ad-hoc event — unplanned administration that wasn’t pre-scheduled
  2. From a student’s plan — recording against a known, active health plan
  3. Marking a scheduled event as completed — completing a planned event already in the Events list

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Method 1 — Ad-hoc event (Events screen)

Use this when you need to record a medication administration that wasn’t pre-scheduled — for example, a one-off dose for a student who presented unexpectedly.
  1. In the left sidebar, click Events.
  2. Click + Create event.
  3. Step 1 — Student: Search for and select the student this event is for.
  4. Step 2 — Event details:
    • Event category: Defaults to Ad-hoc — leave as is.
    • Associated plan: Select the student’s relevant plan, or choose None if there is no plan.
    • Enter the Event name and Event type (Medicated care or Watch & Act).
    • Set the date and time (defaults to now).
    • Select the location (School, Home, Camp, or custom).
    • Enter the Dispenser/carer name (required).
    • Optionally enter a Witness name.
    • Add any attention notes if needed.
  5. Step 3 — Medication details: Fill in the medication name, dosage, administration method, storage instruction, and meal timing. (For Watch & Act events, enter the symptom/trigger and action taken.)
  6. Click Create.
The guardian is notified automatically.

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Method 2 — From a student’s health plan

Use this when you’re recording an event directly against a student’s existing health plan.
  1. In the left sidebar, click Students → select the student.
  2. Open the student’s active health plan.
  3. Click Create event (or Record administration) on the plan.
  4. The student and plan are pre-filled — complete the event details from Step 2 onward as above.
  5. Click Create.
This method skips the student search step and automatically links the event to the correct plan.

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Method 3 — Marking a scheduled event as completed

Use this when a planned event already exists in the Events list and you’re marking it as done after it has occurred.
  1. In the left sidebar, click Events.
  2. Find the upcoming or in-progress event in the list.
  3. Click the ⋯ menu on the event row → select Mark Completed (or Completed).
  4. Fill in the completion details:
    • Dispenser/carer (required)
    • Location (required)
    • Witness (optional)
    • Remark (optional)
  5. The Email primary guardian toggle is on by default — the guardian receives a confirmation email when the event is marked complete. Turn it off if you don’t want to notify them.
  6. Click OK.
The event status updates to Completed in the list.
You can also Cancel a scheduled event from the same ⋯ menu — this requires you to enter a reason for the cancellation.
Guardians are notified automatically (by email and push notification) when a medication event is recorded or completed against their child’s plan.