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Overview

A camp groups the students on an away event. After you enrol them, use the camp tabs — especially Communications — to send attendance permissions, health-plan prompts, and assigned forms. Guardians must have Accepted their invite before Communications will send to them. mymeddiCAL records paperwork and reminders. It does not decide whether a child is safe to attend.

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Steps (Web)

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Create the camp

1

Open Camps

In the sidebar, click Camps, then + New camp.
2

Set details

Enter the camp name, destination, and start/end dates.
3

Add students

Search and add attending students (one at a time or in bulk). You can add or remove them later.
4

Save

Click Save. Open the camp to see its tabs.

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Camp tabs

There is no separate Permissions tab. Attendance permission emails are sent from Communications.

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Communications (send permissions, prompts, and forms)

1

Invite guardians first

Anyone still Not Invited or Invited (not accepted) cannot be sent Communications. Invite them from Guardians and wait until the badge is Accepted.
2

Assign forms (optional)

On Forms, click Add form and pick a template from your library. That adds a column on Communications. A note on the Forms tab says: to send forms to guardians, go to Communications.
3

Tick the matrix

Open Communications. Each row is a student and their guardian. Columns include Permission, Health Plan Prompt, and one column per assigned form. Tick the cells you want to send.
4

Send

Click Send N items (the button shows the count). Confirm in the dialog.
Status chips on Communications summarise approved, pending, declined, and not sent for attendance permissions.
Staff can also complete a form on behalf of a student from the camp Forms tab (Fill out on behalf of student).

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Health plan requests

Two places can ask a guardian to create or update a plan for the camp dates:
  1. Communications — tick Health Plan Prompt and send (Accepted guardians only).
  2. Guardians tab on the camp — select rows and click Request to update health plans.
What the guardian sees in the app depends on whether an active or upcoming plan already covers the camp dates: If they tap Create Plan, the plan name and dates are pre-filled from the camp. Plans that are pending approval, completed, or canceled do not count as already in place — those guardians see Create Plan only.
If a guardian already submitted a plan that is still awaiting approval, they will not see Update existing plan until you approve it. See Approving a health plan.
Guardian-facing detail: Camp health plan notifications. Attendance permission as a parent: Camp attendance permission.

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On the day

Use the camp Events and student views to record administrations and watch-and-act responses. Those events stay on the student’s history after the camp ends.