Recording an adhoc event

Steps

1. Start the event

Click Create event — this button is available from any screen in the application.

2. Find the student

Type the student’s name into the search box.

Click the correct student from the results and confirm the selection.

Click Next.

3. Fill in event details

Field	What to enter
Event category	Select Adhoc
Associated plan	Select None unless the student has an active long-term health plan — in that case, link the event to the relevant plan
Event name	Describe the event (e.g. Sick bay visit, Fall in playground, Bee sting)
Event type	Medicated if medication was given; Non-medicated for observation, first aid, or no medication
Date	Defaults to today — you can change it to a past date but not a future one
Location	Choose where the event occurred
Carer	The staff member responsible for this event (required)
Witness	An optional second staff member who was present
Notes	Any additional context or observations

Click Next.

4. Add symptom and action

Record what happened and what was done:

Symptom — what the student presented with (e.g. Scraped knee, Headache, Allergic reaction)

Action — what was done in response (e.g. Applied bandage, Administered paracetamol, Called parent)

5. Create the event

Click Create. The event is saved and the guardian is notified automatically.

You can record adhoc events for students who don’t have a health plan — simply set Associated plan to None.

Guardians receive an automatic email and push notification when an event is recorded against their child.

Overview