Overview
An adhoc event is any unplanned occurrence involving a student that you want to record in mymeddiCAL — a sick bay visit, a fall in the playground, a one-off medication, or any other incident. Unlike scheduled events, adhoc events are created on the spot from any screen.Steps
1. Start the event
Click Create event — this button is available from any screen in the application.2. Find the student
- Type the student’s name into the search box.
- Click the correct student from the results and confirm the selection.
- Click Next.
3. Fill in event details
| Field | What to enter |
|---|---|
| Event category | Select Adhoc |
| Associated plan | Select None unless the student has an active long-term health plan — in that case, link the event to the relevant plan |
| Event name | Describe the event (e.g. Sick bay visit, Fall in playground, Bee sting) |
| Event type | Medicated if medication was given; Non-medicated for observation, first aid, or no medication |
| Date | Defaults to today — you can change it to a past date but not a future one |
| Location | Choose where the event occurred |
| Carer | The staff member responsible for this event (required) |
| Witness | An optional second staff member who was present |
| Notes | Any additional context or observations |
4. Add symptom and action
Record what happened and what was done:- Symptom — what the student presented with (e.g. Scraped knee, Headache, Allergic reaction)
- Action — what was done in response (e.g. Applied bandage, Administered paracetamol, Called parent)
5. Create the event
Click Create. The event is saved and the guardian is notified automatically.Guardians receive an automatic email and push notification when an event is recorded against their child.