> ## Documentation Index
> Fetch the complete documentation index at: https://docs.mymeddical.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing a camp or excursion

> Create a camp, enrol students, request guardian health plan updates, and manage care on the day.

> Video tutorial coming soon

## Overview

Camps let you group students attending an away event and manage all their health plans in one place. Once students are added, you can send guardians a direct request to create or update their child's health plan specifically for the camp dates. MyMeddical automatically detects whether a plan already exists and shows the guardian the appropriate options.

***

## Creating a camp

<Steps>
  <Step title="Open the Camps section">
    In the sidebar, click **Camps**, then click **+ New camp**.
  </Step>

  <Step title="Set camp details">
    Enter the camp name, destination, and start/end dates.
  </Step>

  <Step title="Add students">
    Search for and add the students attending the camp. You can add students one at a time or in bulk.
  </Step>

  <Step title="Save the camp">
    Click **Save**. The camp is created and students are enrolled. You can return at any time to add or remove students.
  </Step>
</Steps>

***

## Requesting health plan updates from guardians

Once students are enrolled, you can send each student's guardian a direct in-app notification asking them to create or update a health plan for the camp dates.

<Steps>
  <Step title="Open the camp">
    Navigate to **Camps** and select the camp from the list.
  </Step>

  <Step title="Send health plan requests">
    Click **Send health plan update requests**. MyMeddical sends a personalised **Health Plan Request** notification to each student's guardian.
  </Step>

  <Step title="Monitor responses">
    Check the camp dashboard to see which students have an active plan in place for the camp dates. The status updates automatically as guardians act on their notifications.
  </Step>
</Steps>

### What guardians receive

Each guardian receives a **Health Plan Request** notification in the mymeddiCAL mobile app. When they expand it, they see one or two action buttons depending on whether an active plan already covers the camp dates:

| Situation                                             | Buttons shown                                |
| ----------------------------------------------------- | -------------------------------------------- |
| An active/upcoming plan already covers the camp dates | **Update existing plan** and **Create Plan** |
| No active plan covers the camp dates                  | **Create Plan** only                         |

If a guardian taps **Create Plan**, the plan name, start date, and end date are automatically pre-filled to match the camp.

<Note>
  See [Camp health plan notifications](/guardians/camp-health-plan-notifications) for the full guardian-facing flow, including how plan detection works and what each button does.
</Note>

### Which plans count as "already in place"

MyMeddical checks for any plan with a status of **upcoming** or **in\_progress** whose dates overlap with the camp. Plans that are **pending approval**, **completed**, or **canceled** are not counted — guardians in those situations will see only **Create Plan**.

<Warning>
  If a guardian previously submitted a plan that is still awaiting your approval, they will not see **Update existing plan** until the plan is approved. Approving the plan first gives guardians the most accurate view of their child's current status.
</Warning>

***

## On the day

Use the camp view to record health events, medication administrations, and watch-and-act responses for any student. All events recorded on camp are visible in the student's full history after the camp ends.

***

## Approving guardian-submitted plans

When a guardian creates a health plan in response to a camp notification, it enters the approval queue with a **Pending Approval** status. A staff member or admin must review and approve it before it becomes active.

See [Approving a health plan](/admin/approving-a-health-plan) for the full approval steps.