> ## Documentation Index
> Fetch the complete documentation index at: https://docs.mymeddical.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Downloading event reports

> Download a PDF for a single event, generate a bulk PDF report across a date range, or export events to a spreadsheet.

> Video tutorial coming soon

## Overview

There are three ways to get event records out of mymeddiCAL:

1. **Single event PDF** — a one-page report for one specific event
2. **Events PDF (date range)** — a bulk report covering every ad-hoc event across your organisation for a chosen date range
3. **Export to spreadsheet** — a downloadable Excel file of events matching your current filters, for further analysis

***

## Single event PDF

Use this when you need a record of one specific event — for example, to share with a parent, keep for your own files, or attach to an incident report.

1. In the left sidebar, click **Events**.
2. Click on the event you want a report for to open its details.
3. Click the **PDF** button (with the download icon) next to the event name.
4. The PDF downloads automatically, including the event type, date/time, location, attending staff, witness, any notes or instructions taken, and — for medicated care events — the medication administered.

<Note>
  On the mobile app, parents and guardians can also download this single-event PDF for any event recorded against their own child, directly from the event's details screen.
</Note>

***

## Events PDF (date range)

Use this when you need a consolidated report of every ad-hoc event that occurred over a period — for example, a daily incident log or a week-in-review for your organisation.

**On the web app:**

1. In the left sidebar, click **Events**.
2. Click **Events PDF** at the top of the events list.
3. Choose a start and end date (up to 31 days).
4. Click **Download PDF**.

**On the mobile app:**

1. Tap **Events** in the bottom navigation.
2. Tap **Events PDF** at the top of the list.
3. Choose a date (or date range) and download.

The report includes one section per event, in the same format as the single event PDF above.

<Note>
  This report covers every student in your organisation, so it's only available to staff — it isn't shown to parents or guardians.
</Note>

***

## Export to spreadsheet

Use this when you want to filter, sort, or analyse event data outside of mymeddiCAL.

1. In the left sidebar, click **Events**.
2. Apply any filters you'd like (date range, event type, status, class, etc.).
3. Click **Export** at the top of the list.
4. An Excel spreadsheet downloads containing the filtered events.

<Tip>
  Exports respect whatever filters and search terms are currently applied to your events list — filter first, then export, to get exactly the data you need.
</Tip>